Gmail is a great web email client. It’s so great, some like to use it as their Desktop replacement of Outlook and other mail clients traditionally installed on personal computers. You have the ability to add POP3 email accounts to Gmail and send and receive from those accounts just as if you were using webmail or a program like Outlook. All you need to do is tell Gmail where to find your mail server, as well as provide a few additional details.
Setting up POP3 in Gmail
Once you log-in to your Gmail account, click the Settings link at the top of the page. You will first need to enable POP3 access. Next, click on the Accounts and Import tab. Here, you’ll see a button to “Add POP3 email account.”
A dialogue box will pop up asking for the email address you want to add–a work email, for instance.
Add your username, password and the POP server. If you do not know what it is, you may need to ask your systems administrator. Or if this is a Comcast account, for example, it would be mail.comcast.net.
You will also see the following options:
Leave a copy of retrieved message on the server — This means the email that appears in Gmail will also remain on your original server. If you do not check this box, the mail will be download and removed from the server (which is recommended).
Always use a secure connection (SSL) when retrieving mail — This means a secure connection will be established and prevent hackers from seeing the encrypted emails (Recommended).
Label incoming messages — This gives you an option to name these emails so you can distinguish them from your other Gmail mail.
Archive incoming message (Skip the inbox) — This means these items will not appear in your inbox, but go straight to the archive (Not recommended unless you have a reason).
Gmail will then send a confirmation email to the address you specified above. You will not be able to send or receive email from the account you have added until you click the link in that confirmation. You can currently add up to five POP3 email accounts to use in Gmail. So if you want to take advantage of Gmails SPAM filters and Spartan web interface, be sure to setup your POP3 email accounts in Gmail today.